Havlik and NW Scappoose Overlays and ADA Ramps Project

Notice is hereby given that sealed bids for furnishing a portion of the materials, and all equipment, labor,
and services for the Havlik and NW Scappoose Overlays and ADA Ramps project (Project) for the City of
Scappoose (City) will be accepted at City Hall until 2:00 PM on April 14, 2023. All bids received on or
before this date and time and in proper form will be publicly opened and read in the City Hall Council
Chambers at the time set forth above as the deadline for receipt of bids, and thereafter bid documents,
shall be made available for public inspection. Bids received after this date and time will not be considered.
First-tier subcontractor disclosure forms are due within two (2) working hours after the bid submission
deadline.
The Work to be done under this Contract consists of paving, gravel reconditions, and ADA ramp retrofits.
The Work includes:
• Overlay paving and grind and inlay paving at NW Scappoose neighborhoods
• Overlay paving along Havlik Drive
• Permanent pavement markings
• Sawcutting
• Removal of hardscapes
• ADA ramp retrofits along Havlik Drive
• Installation of a Rapid Rectangular Flashing Beacon (RRFB) at Havlik Drive
• Temporary traffic control and pedestrian access routing
The solicitation schedule and deadlines are generally as follows:
• Bid Submission Deadline: Friday, April 14, 2023
• Anticipated Notice of Intent to Award: Wednesday, April 19, 2023
• City Council Contract Authorization: Monday, May 1, 2023
• Desired Final Acceptance: Tuesday, October 31, 2023
Contract Documents, including plans and specifications, may be examined from Willamette Print &
Blueprint Company at https://www.wpbplanroom.com/jobs/146/details/havlik-and-nw-scappooseoverlays-
and-ada-ramps-project for free and downloaded. A fee is required for hard copies, which is not
refundable. Return of the documents is not required. Bids shall only be considered valid if Bidder is
included on the official Plan Holder List. Only the download or purchase of the Contract Documents,
plans, and specifications from Willamette Print & Blueprint will place the Bidder on the official Plan
Holder List. The City reserves the right to make changes to the Invitation to Bid and the resulting contract
via written addenda, prior to the bid submission deadline. The City will not mail notice of addenda but
shall publish notice of any addenda on the City’s website (https://www.ci.scappoose.or.us/rfps), at City Hall, and in the WPB virtual planroom. Check the City website frequently until the bid submission deadline
as the City may, in its discretion, provide additional notices.
No bid will be received or considered unless the bid is submitted in writing and received on the prescribed
forms included in the Contract Documents, mailed or delivered to the City of Scappoose City Hall, 33568
E Columbia Avenue, Scappoose, Oregon 97056 in a sealed envelope plainly marked on the envelope
“SEALED BID” and specifying the project name and bearing the name, address, and telephone number of
the bidder, as well as the bid opening date. All bids must be prepared on the prescribed forms and signed
in ink by an authorized representative. Facsimile and/or emailed bids will not be accepted.
No proposal shall be considered by the City of Scappoose unless the Bid contains a statement by the
Bidder that the Bidder will comply with the provisions of ORS 279C.800 to 279C.870 and 40 U.S.C. 276(a)
pertaining to prevailing wages, as applicable. Contractor licensing under ORS 468A.720 for working with
asbestos-containing materials is not a requirement of this project. Each bid must contain a statement as
to whether or not the bidder is a resident bidder as defined in ORS 279A.120. Each bid must also contain
confirmation that bidder is registered with the Oregon Construction Contractors Board (CCB) – no bid will
be received or considered unless the bidder is registered with the Oregon CCB, as required by ORS 701.035
et seq. No bid will be considered unless the First-Tier Subcontractor Disclosure form is submitted by the
specified deadline. Facsimile and/or emailed disclosure forms will not be accepted.
Contractors must be qualified in accordance with the applicable parts of ORS 279 in order to enter into a
contract with the City of Scappoose for public work in the State of Oregon. The City of Scappoose will
investigate and determine the qualifications of the bidders as part of its evaluation of the bids.
Proposals must be submitted on the prescribed forms and must be accompanied by certified check,
cashier’s check, or bid bond executed in favor of the City of Scappoose in an amount not less than ten
percent (10%) of the amount of Bidder’s maximum Bid price (including all optional work items). The
successful bidder will be required to furnish to the City of Scappoose a performance bond and a payment
bond each equal to one hundred percent (100%) of the amount of the bid with the selected (if any)
optional work items as determined by the City. The successful bidder and all subcontractors shall be
required to furnish to the Oregon Construction Contractors Board a public works bond in the amount of
$30,000, unless exempt under ORS 279C.
The City of Scappoose reserves the right to reject any and all bids, to waive any irregularities, and to accept
the bid deemed in the best interests of the City of Scappoose. The City of Scappoose may reject any bid
not in compliance with all prescribed public bidding procedures and requirements and may reject for good
cause any or all bids upon a finding of the City it is in the public interest to do so.
Questions:
Submit questions in to: Huell Whitehaus, Assistant to Public Works Director via email at
hwhitehaus@cityofscappoose.org