Keys Road Reservoir Project

INVITATION TO BID #2024-04

CITY OF SCAPPOOSE

KEYS ROAD RESERVOIR PROJECT

Bid Submission Deadline: 2:00 pm (PDT) on July 11, 2024

At 33568 E Columbia Ave., Scappoose, OR 97056

Notice is hereby given that sealed bids for furnishing all of the materials, equipment, labor, and services for the construction of the Keys Road Reservoir Project (Project) for the City of Scappoose (City) will be accepted at City Hall (33568 E Columbia Ave., Scappoose, OR 97056) by Charlotte Baker until 2:00 PM on July 11, 2024. All bids received on or before this date and time and in proper form will be electronically, mechanically, or hand stamped with a time-stamp, and maintained in a confidential and secure manner until opening. All bids shall collectively be publicly opened and read in the City Hall Council Chambers at the time set forth above as the deadline for receipt of bids, and thereafter bid documents, shall be made available for public inspection. Bidders are encouraged to proactively identify any confidential proprietary data or trade secrets in accordance with Section 21 below. Bids received after this date and time will not be considered. First-tier subcontractor disclosure forms are due within two (2) working hours after the bid submission deadline.

A PRE-BID MEETING for this project will be held at the project site on June 13, 2024 at 10:00 AM to provide prospective bidders with the opportunity to ask questions relating to bidding or constructing the work under this contract. If deemed appropriate by the Engineer, questions that cannot be addressed by direct reference to the bidding documents will be the subject of an addendum issued to the plan center. Statements made by the City or City's representatives at the meeting are not binding upon the City unless confirmed by subsequent written addendum.

The solicitation schedule and deadlines are generally as follows:

• Bid Issuance Date: June 5, 2024

• Questions Deadline: June 25, 2024

• Addenda Deadline: June 27, 2024

• Bid Submission Deadline: 2:00 PM, July 11, 2024

• First-Tier Subcontractor Disclosure Form Deadline: 4:00 PM, July 11, 2024

• Anticipated Notice of Intent to Award: July 16, 2024

• NITA Protest Deadline: July 16, 2024

• City Council Contract Authorization: July 16, 2024

• Substantial Completion: November 15, 2025

Contract Documents, including plans and specifications, may be examined from the Willamette Print & Blueprint Company at https://wpbinc.com/digital-planroom/ for free and downloaded. A fee is required for hard copies, which is not refundable. Return of the documents is not required. Bids shall only be considered valid if Bidder is included on the official Plan Holder List. Only the download or purchase of the Contract Documents, plans, and specifications from Willamette Print & Blueprint will place the Bidder on the official Plan Holder List. The City reserves the right to make changes to the Invitation to Bid and the resulting contract via written addenda, prior to the bid submission deadline. The City will not mail notice of addenda but shall publish notice of any addenda on the City’s website  (https://www.scappoose.gov/rfps), at City Hall, and in the WPB virtual planroom. Check the City website frequently until the bid submission deadline as the City may, in its discretion, provide additional notices. No bid will be received or considered unless the bid is submitted in writing, addressing all written addenda and elements of the Invitation to Bid, and received on the prescribed forms included in the Contract Documents, mailed or delivered to the City of Scappoose City Hall, 33568 E Columbia Avenue, Scappoose, Oregon 97056, attention: Charlotte Baker in a sealed envelope plainly marked on the envelope “SEALED BID” and specifying the project name and bearing the name, address, and telephone number of the bidder, as well as the bid opening date. All bids must be prepared on the prescribed forms and signed in ink by an authorized representative. Facsimile and/or emailed bids will not be accepted.

No mandatory prequalification applications are required for this Project, however the bidder or the bidder’s subcontractor(s) must meet the minimum qualifications referenced in the Supplemental Conditions of the Technical Specifications.

No proposal shall be considered by the City of Scappoose unless the Bid contains the following:

A statement by the Bidder that the Bidder will comply with the provisions of ORS 279C.800 to 279C.870 and 40 U.S.C. 3142 to 3148 pertaining to prevailing wages, as applicable.

Contractor licensing under ORS 468A.720 for working with asbestos-containing materials is not a requirement of this project.

A statement as to whether or not the bidder is a resident bidder as defined in ORS 279A.120.

Confirmation that bidder is registered with the Oregon Construction Contractors Board (CCB) – no bid will be received or considered unless the bidder is registered with the Oregon CCB, as required by ORS 701.035 et seq.

A certification that the bidder has not discriminated against and will not discriminate, in violation of ORS 279A.110(1), against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a veteran-owned business, or an emerging small business in award of a subcontract.

No bid will be considered unless the First-Tier Subcontractor Disclosure form is submitted by the specified deadline. Facsimile and/or emailed disclosure forms will not be accepted.

The City of Scappoose reserves the right to investigate and determine the qualifications of the bidders as part of its evaluation of the bids.

Proposals must be submitted on the prescribed forms and must be accompanied by certified check, cashier's check, or bid bond executed in favor of the City of Scappoose in an amount of ten percent (10%) of the amount of Bidder’s maximum Bid price (including all optional work items). The successful bidder will be required to furnish to the City of Scappoose a performance bond and a payment bond each equal to one hundred percent (100%) of the amount of the bid with the selected (if any) optional work items as determined by the City. The successful bidder and all subcontractors shall be required to furnish to the Oregon Construction Contractors Board a public works bond in the amount of $30,000, unless exempt under ORS 279C.

The City of Scappoose reserves the right to reject any and all bids, to waive any irregularities, and to accept the bid deemed in the best interests of the City of Scappoose. The City of Scappoose may reject any bid not in compliance with all prescribed public bidding procedures and requirements, including the requirements to demonstrate responsibility under ORS 279C.375(3)(b), and may reject for good cause any or all bids upon a finding of the City it is in the public interest to do so.

This project was funded in part with a financial award from the Special Public Works Fund, funded by the Oregon State Lottery and administered by the Oregon Infrastructure Finance Authority.

Submit questions to Taylor Stockton, tstockton@rh2.com

Replies to questions will be posted to the City’s website at: https://www.scappoose.gov/rfps